HAZARD

OUTCOME

PEOPLE

EXISTING CONTROLS

RISK

REQUIRED ACTION

What has the potential to cause injury or illness?e.g. slips and trips

What injury or illness could be sustained?e.g. minor injury, serious injury etc.

Which people may be affected and how many are at risk?e.g. staff and visitors

What is already being done to prevent injury or illness?e.g.we carry out general good housekeeping. There are no trailing leads or cables. Staff keep work areas clear, eg no boxes left in walkways etc.

Is this a high, medium or low risk?

What needs to be done to reduce the risk to an acceptable level? e.g. better housekeeping during busy periods etc.

Setting up of signage

Potential tripping hazard

all

Signage located away from thoroughfares

low

Vigilance

Setting up of room before show starts

Tripping hazards, objects being moved, trolley usage

Exhibitors, staff

All suppliers are responsible for their own equipment and/or covered by their own "methods statement" and PLI

low

Public are not allowed in. Vigilance

Electrical hazards - stands

Electrocution

all

ALL suppliers own responsibility for their own electrical goods which should be within manufacturers warrantee, PAT certified to the required standard or checked, tested/used by a competent person

medium

All suppliers are to be made aware of the requirements prior to the event and their need to comply.

Electrical hazards - stands

burns

all

ALL suppliers own responsibility for their own electrical goods which should be within manufacturers warrantee, PAT certified to the required standard or checked, tested/used by a competent person, hot lamps to be kept out of the reach of children

medium

All suppliers are to be made aware of the requirements prior to the event and their need to comply.

Electrical hazards - stands

Fire - damage to property

all

ALL suppliers own responsibility for their own electrical goods which should be within manufacturers warrantee, PAT certified to the required standard or checked, tested/used by a competent person, all hot items to be isolated from flammable material.

medium

All suppliers are to be made aware of the requirements prior to the event and their need to comply.

Fire safety, general

All levels including fatality

all

All exhibitors have a responsibility to familiarise themselves, and their staff with fire alarm points, fire extinguishers and fire evacuation points. Everyone to keep these exits free from clutter and the keep the gangways clear. Extra care should be taken to keep gangways clear for wheelchair and pushchairs.

medium

Function manager and venue manager to check that fire extinguishers are visible and accessible and that exits are free BEFORE the public are admitted.

Fire wardens are - Bridefayre function manager and greeter, duty manager.

Electrical Hazards - Bridefayre

Tripping

all

All cables to be taped down using high visibility tape in yellow or white

high

To be inspected immediately following installation by show host and venue manager. Runs across walkways to be kept to a minimum

Electrical Hazards - Bridefayre

Electrocution

all

All cables used are fused at 13A and within manufacturers warrantee or tested in accordance with HASAWA

negligent

Damaged cables to be discarded and destroyed upon discovery.

Electrical Hazards - Bridefayre

Burns

Bridefayre staff

No heat generating equipment is used

nil

No action

Food Poisoning

Illness/death

guests

Food suppliers to have a basic understanding of food hygiene, to hold appropriate certification and to be able to maintain hygiene levels throughout the event

variable

No action

Food Sampling - Allergic reaction/Moral/Dietary/Religious considerations.

Illness/death/Distress

guests

Food suppliers to be knowledgeable of the content and cross contamination risks of the product under their control

high

Vigilance for signs of reaction, access to telephone and knowledge of the venue first aider to be made available to all food suppliers.

Food Sampling - cooking

Burn injuries

guests

Food suppliers to be responsible for making guests and supplier aware of hot surfaces.

high

Vigilance  - wherever possible hot surfaces need to be out of reach of guests and as a bare minimum, out of the reach of children. suppliers.

Hot Drinks

Scald injuried (burn)

all

All hot drinks to be served in thermally insulated cups and lids provided/fitted, children and visually impaired guests are not welcomed within arms reach (.6m) of any hot drinks preparation area.

Guests may not make their own drink.

variable

Vigilance - Hospitality staff to be correctly trained, children to be restrained and hot water kept away from general areas.

Vehicle Movement

Injury

all

All exhibitor vehicles to be safe, legal and parked correctly. To only be operated by qualified drivers. No trailers to be reversed without an additional lookout.

low

Vigilance

Vehicle Exhibition

Fire/Injury

all

All vehicles to be tested and safe with no oil or fuel leeks. Keys to be removed from ignition, to be parked in gear and with the brakes on. Unattended vehicles to be locked.

high

Unattended vehicles to be locked. Guests not allowed into vehicles unattended.

radiation

Eye/brain injury

all

Microwaves/laser products are NOT to be used where people may be affected.

nil

No action

Livestock

Allergy/injury

all

All animals to be the responsibility and under the control of the supplier.

nil

No action

General

It is accepted that all exhibitors will have read and understood the above risk assessment. Any exhibitor not carrying PLI (some have no need for it) accept that they are solely responsible for their exhibition space and they accept that injuries caused through the negligence or ignorance of the supplier will be the responsibility of the same. No responsibility for injuries cause by such negligence will be accepted by Bridefayre, it's staff or owners or Makeney Hall Hotel, it's staff, management or agents.

All suppliers to sign acceptance and understanding  before event starts.